Worked example — Recruitment agency
This is what a modern recruitment agency looks like when it runs on 444.systems from day one. Six connected systems, one intelligence layer, and a single subscription — no fragmented SaaS stack, no data silos, no lost context.
Setup
£6,500
One-off build & configuration
Ongoing
£580/month
Hosting, updates, model costs, support
What's included
All six systems below, connected by Kane. Fully bespoke to your desk, sectors and brand.
The stack at a glance
Every system feeds Kane. Kane feeds every system back. That's what makes the whole thing behave as one business.
Intelligent Website
Front door
Agency444
Operating system
Rev444
Revenue engine
Kane
Intelligence layer
Shared memory, context and safety rails across every system.
Client444
Client portal
Reply444
Response system
Kane
Intelligence layer
System by system
Each system is bespoke: shaped around how you actually run a recruitment desk, not a generic template.
Front door
A search-optimised website designed to convert — not just to exist.
Outcome — Turns organic search into structured, qualified enquiries.
Operating system
The recruitment agency operating system — vacancies, candidates, submissions, placements.
Outcome — One system runs the whole desk — no spreadsheets, no lost context.
Revenue engine
The revenue and client generation system — capture, score, follow up.
Outcome — New-business activity that runs whether you're on the phone or not.
Client portal
A private client management portal — vacancies, shortlists, interviews, offers.
Outcome — Clients feel in control. You look organised, senior and modern.
Response system
The response and proposal system — drafts every reply, you approve and send.
Outcome — No enquiry waits overnight. No proposal goes out generic.
Intelligence layer
The shared intelligence layer connecting every system in the stack.
Outcome — The stack behaves as one business, not six disconnected tools.
Follow a single enquiry
One inbound enquiry — traced across every system.
Intelligent Website
A CFO searches for a niche finance role. Your page ranks, they submit the enquiry.
Rev444
The enquiry is scored against your ideal-client profile. High-fit — flagged for immediate action.
Reply444
A tailored, human-quality reply is drafted in seconds. You approve and send.
Agency444
The vacancy is created. Candidates sourced, screened, shortlisted — all in one system.
Client444
The client sees the shortlist live in their portal, leaves feedback, books interviews.
Kane
Every interaction becomes context — remembered next time this client, sector or candidate appears.
A new or relaunching recruitment agency that wants a modern operating stack from day one — instead of stitching together a website builder, a generic CRM, an ATS, an email tool and a proposal tool, and hoping they play nicely together.
Existing agencies use the same shape, adapted around what already works — we don't rip out what's paying.
A live example of the same six-system shape — built around a luxury recruitment relationship, not a generic ATS.
Client communication, job data and recruitment workflows were spread across disconnected tools and manual processes — losing time and relationship continuity at every handover.
SEO website, client portal, recruitment workflow layer and bespoke employee specification software — one controlled operating layer around the recruitment relationship.
A more professional client experience, clearer workflow visibility, stronger operational consistency and a better foundation for future AI-powered improvements.
Read-only AI assistance to triage and rank incoming candidates against open specifications — with every shortlist still reviewed and approved by a consultant.
Your version
Take the 7-minute diagnostic and we'll show you what your own six-system stack would look like — and where to start safely.
